Introduction
In today's fast-paced business environment, managing printing infrastructure can be a complex and time-consuming task. To streamline operations, reduce costs, and improve efficiency, many businesses are turning to Managed Print Services (MPS).
Printing Infrastructure Assessment
Begin by assessing your current printing infrastructure. Consider the number of devices, their age, capabilities, and their locations within the organisation. Evaluate your printing requirements, such as volume, colour needs, as well as any special features you may require. Understanding the complexity and demands of your print environment is crucial in determining the value MPS can bring. At Vision, we conduct comprehensive workspace audits, mapping the space to ensure our solutions deliver optimal performance and reduce costs; whether through improved energy efficiency, solutions such as "follow me" print, or fleet rationalisation.
Total Cost of Ownership (TCO) Analysis
Conduct a comprehensive analysis of your current printing expenses, including hardware, supplies, maintenance, and personnel costs. By comparing your TCO with potential MPS costs, you can identify potential savings.
Workflow Optimisation
MPS providers focus on optimising print workflows to enhance productivity and reduce waste. Evaluate your business processes related to document printing, such as document routing, security requirements, and mobile printing needs. Consider the scalability and flexibility needs of your business.
Security and Compliance
Data security is paramount for any business. Assess your current print security measures and determine whether an MPS provider can enhance your document and print security. At Vision we are CyberEssentials+ and ISO 27001 Certified, ensuring our clients are in safe hands.
Service and Support
Evaluate the level of support your business requires. Consider factors such as response times, help desk support, proactive maintenance, and remote monitoring capabilities. A reliable MPS provider should have a strong track record of service excellence and quick issue resolution.
Sustainability and Environmental Impact
Green initiatives and reducing carbon footprints are increasingly important considerations for businesses. MPS providers can assist in implementing eco-friendly print practices such as duplex printing, recycling programs, the use of energy-efficient devices, or initiatives such as PrintReleaf, which enables businesses to offset their paper consumption through reforestation.
Determining whether Managed Print Services are right for your business requires a comprehensive evaluation of your printing infrastructure, costs, workflows, security needs, scalability requirements, service and support expectations, and environmental considerations. By conducting a thorough analysis and gaining an understanding your organisation's unique needs, you can make an informed decision on whether MPS is the right solution to optimise your print environment, streamline operations, and drive business success in the long term.
